Hotel Event and Conference Planning Course

Name: Hotel Event and Conference Planning Training Course
Availability: InStock

Plan hotel events and conferences through client briefs, schedules, budgets, venues, room blocks, catering, registration, risk, and event-day controls.

Hotel Event and Conference Planning Course

At a glance

Duration: 1 Week
Format: Classroom
Cities: Nairobi, Lisbon, Istanbul, Abu Dhabi, Milan, Munich and more
Next session: 1 – 5 November 2026, Nairobi
Average fee: 5,750 €

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Hotel Event and Conference Planning Training Course

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Overview

Hotel Event and Conference Planning Training Course is a one-week foundation programme for hotel event coordinators, conference-services staff, banquet teams, and venue professionals. Participants convert a client brief into objectives, attendee profiles, schedules, budgets, room and venue requirements, accommodation blocks, food and beverage, registration, audiovisual support, supplier plans, risks, event-day coordination, and evaluation. The programme focuses on practical hotel and conference-services planning rather than VIP protocol or live executive command. Each participant leaves with an Event and Conference Plan. Agile Leaders Training Center provides this course to build controlled and guest-focused event planning.

Who Should Attend

Hotel event and conference coordinators
Banquet, catering, and conference-services teams
Venue, registration, and guest-services staff
Hospitality professionals entering event planning roles
Supervisors supporting meetings, seminars, and conferences

Departments and Industries

Hotels, resorts, conference centres, and event venues
Events, banqueting, catering, and conference services
Sales, reservations, front office, and accommodation
Audiovisual, facilities, registration, and supplier coordination
Corporate, association, educational, and hospitality events

Learning Objectives

Translate a client brief into clear event objectives, scope, and attendee requirements
Build a critical path, budget, venue plan, and responsibility matrix
Coordinate accommodation, food and beverage, registration, audiovisual, and suppliers
Identify event risks and create practical contingency arrangements
Prepare run sheets, briefing tools, event-day controls, and evaluation methods
Create an integrated Event and Conference Plan

Course Agenda

Day 1: Client Brief, Objectives, and Attendee Journey

Clarify purpose, outcomes, audience, format, and service expectations
Build an attendee profile and journey map
Define scope, deliverables, assumptions, and constraints
Map stakeholders with a Responsibility Matrix
Prepare an Event and Conference Planning Brief

Day 2: Schedule, Budget, Venue, and Accommodation

Build a planning critical path and decision calendar
Separate fixed, variable, committed, and contingency costs
Create a budget tracker and approval controls
Evaluate venue capacity, room sets, access, and service flows
Plan accommodation blocks, rooming lists, and booking handoffs

Day 3: Programme, Catering, Registration, and Production

Translate the programme into session and room requirements
Plan food and beverage timing, menus, breaks, and service points
Design registration, badge, information, and attendee-support flows
Specify audiovisual, internet, staging, signage, and speaker support
Coordinate requirements with an Event Specification Sheet

Day 4: Suppliers, Risk, and Contingency Planning

Select and brief suppliers using a Supplier Requirement Matrix
Track contracts, deliveries, dependencies, and change control
Identify operational, attendee, venue, technology, and schedule risks
Build a Risk and Contingency Register
Conduct a readiness review and tabletop scenario exercise

Day 5: Event-Day Coordination and Evaluation

Create a detailed Event Run Sheet and contact list
Brief hotel departments, suppliers, speakers, and registration teams
Monitor setup, guest flow, timing, incidents, and service delivery
Close supplier, venue, attendee, and financial actions
Evaluate results and present an Event and Conference Plan

Practical Exercises

Convert a client brief into objectives and an attendee journey
Build a schedule, budget, venue layout, and room-block plan
Design catering, registration, and audiovisual requirements
Create a risk register and contingency response
Present a complete event and conference plan

Frequently Asked Questions

Is this course limited to large conferences?

No. The planning tools apply to meetings, seminars, workshops, conferences, and hotel-based business events of different sizes.

Does the course cover VIP protocol?

It addresses general guest and stakeholder requirements, while detailed VIP protocol belongs to specialist event-operations training.

Are legal requirements taught?

The course teaches planners to identify applicable requirements and involve authorised venue, safety, legal, or technical specialists where needed.

Conclusion

Participants finish able to plan hotel events and conferences from client brief through evaluation using a practical Event and Conference Plan.

credits: 5 credit per day

Course Mode: full-time

Provider: Agile Leaders Training Center

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Showing 21-40 of 75 events

Location	Dates	Duration	Mode	Price
Prague	Week 05, 2027 1 – 5 February 2027	1 Week	Onsite	€6,000
Rome	Week 06, 2027 8 – 12 February 2027	1 Week	Onsite	€5,700
Montreux	Week 06, 2027 8 – 12 February 2027	1 Week	Onsite	€7,500
Toronto	Week 06, 2027 14 – 18 February 2027	1 Week	Onsite	€12,000
Tokyo	Week 07, 2027 15 – 19 February 2027	1 Week	Onsite	€10,000
Madrid	Week 08, 2027 22 – 26 February 2027	1 Week	Onsite	€5,700
Manama	Week 08, 2027 28 February – 4 March 2027	1 Week	Onsite	€4,700
Singapore	Week 09, 2027 1 – 5 March 2027	1 Week	Onsite	€5,700
London	Week 10, 2027 8 – 12 March 2027	1 Week	Onsite	€5,700
Dubai	Week 11, 2027 15 – 19 March 2027	1 Week	Onsite	€4,500
Abu Dhabi	Week 11, 2027 15 – 19 March 2027	1 Week	Onsite	€4,700
Cape town	Week 12, 2027 28 March – 1 April 2027	1 Week	Onsite	€4,500
Amsterdam	Week 14, 2027 5 – 9 April 2027	1 Week	Onsite	€5,700
Lagos	Week 14, 2027 11 – 15 April 2027	1 Week	Onsite	€4,100
Paris	Week 15, 2027 12 – 16 April 2027	1 Week	Onsite	€5,700
Muscat	Week 15, 2027 18 – 22 April 2027	1 Week	Onsite	€5,700
Milan	Week 16, 2027 19 – 23 April 2027	1 Week	Onsite	€5,700
Madrid	Week 17, 2027 26 – 30 April 2027	1 Week	Onsite	€5,700
Barcelona	Week 18, 2027 3 – 7 May 2027	1 Week	Onsite	€5,700
Frankfurt	Week 18, 2027 3 – 7 May 2027	1 Week	Onsite	€5,700

Frequently asked questions

What does this course cover?

OverviewHotel Event and Conference Planning Training Course is a one-week foundation programme for hotel event coordinators, conference-services staff, banquet teams, and venue professionals. Participants convert a client brief into objectives, attendee profiles, schedules, budgets, room and venue requirements, accommodation blocks, food and beverage, reg…

Are training dates available?

Yes. Available dates and destinations are listed in the course dates section on this page.

How can I register?

Choose an available date on this page and complete the registration form, or send a programme enquiry.

Can I download the course brochure?

Yes. Use the brochure download link provided on this page.

Hotel Event and Conference Planning Course