Project Coordination for Administrative Professionals Course

Name: Project Coordination for Administrative Professionals Training Course
Availability: InStock

Practical tools for administrative staff to plan, coordinate, document, monitor, and close workplace projects.

Project Coordination for Administrative Professionals Course

At a glance

Duration: 1 Week
Format: Classroom
Cities: Porto, Singapore, London, Addis Ababa, Marbella, Cairo and more
Next session: 9 – 13 November 2026, Porto
Average fee: 5,750 €

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Project Coordination for Administrative Professionals Training Course

Overview

Project coordination for administrative professionals is a one-week course for executive assistants, office coordinators, and support staff who leave with a Project Coordination Toolkit. Participants use practical planning, stakeholder coordination, project records, risk and issue tracking, progress reporting, and closeout methods to support delivery without assuming full project-manager accountability. The course connects administrative discipline with traceable project support across business and public-service settings. Agile Leaders Training Center delivers this course in project coordination for administrative professionals.

Who Should Attend

Administrative teams responsible for organizing project information, meetings, and follow-up
Executive support teams responsible for coordinating decisions, actions, and stakeholder communication
Office coordination teams responsible for schedules, records, and cross-functional task tracking
Project support teams responsible for status inputs, issue logs, and document control
Department support teams responsible for small internal initiatives alongside routine duties

The course assumes participants already coordinate people, records, meetings, or deadlines at work and leaves out advanced cost engineering, contract administration, and professional certification preparation.

Departments and Industries

The course supports departments that coordinate projects and internal initiatives across commercial, industrial, healthcare, education, and public-service environments.

Executive offices and corporate administration
Project support and transformation offices
Healthcare administration and facilities services
Education administration and student services
Manufacturing operations and shared services

Learning Objectives

By the end of this course, participants will be able to:

Build a clear project scope and deliverables record.
Apply work breakdown and responsibility assignment methods.
Use schedules, action logs, and meeting controls.
Analyze stakeholder communication and escalation needs.
Prioritize project risks, issues, and changes.
Build progress reports and closeout records.

Course Agenda

Day 1: Define the Project Support Role

Project Life Cycle and Administrative Support Map
Project Charter and Success Criteria Canvas
Scope Boundary and Deliverables Register
Stakeholder Identification and Influence Grid
Project Information Filing Structure

Day 2: Plan Work and Responsibilities

Work Breakdown Structure for Administrative Projects
Responsibility Assignment Matrix Design
Milestone Schedule and Dependency Map
Resource and Availability Planning Sheet
Project Calendar and Deadline Control Method

Day 3: Coordinate Communication and Records

Stakeholder Communication Plan
Meeting Agenda and Decision Log Protocol
Action Tracker and Follow-Up Cycle
Document Version Control Register
Escalation Route and Handover Checklist

Day 4: Monitor Delivery and Report Progress

Risk and Issue Register
Change Request and Impact Record
Traffic-Light Status Dashboard
Milestone Variance and Recovery Analysis
Project Closeout and Lessons Record

Day 5: Practice Project Coordination

Suggested Exercise: Define Scope for an Office Relocation
Suggested Exercise: Build a Responsibility and Schedule Plan
Suggested Exercise: Run a Stakeholder Follow-Up Meeting
Suggested Exercise: Prepare a Risk and Status Report
Capstone Exercise: Complete a Project Coordination Toolkit

Practical Exercises

The course uses suggested activities based on fictional corporate, healthcare, education, and manufacturing initiatives.

Suggested activity: structure the scope, stakeholders, and records for an office relocation.
Suggested activity: coordinate actions and decisions for a healthcare service change.
Suggested activity: prepare a schedule and status dashboard for an education initiative.
Suggested activity: close a manufacturing support project and record lessons.

FAQs

Who suits project coordination for administrative professionals, and what does it assume?

Project coordination for administrative professionals suits executive assistants, administrators, office coordinators, and project support staff. It assumes participants already organize meetings, records, tasks, or deadlines and need a structured way to support project delivery.

How does project coordination training differ from project manager training?

Project coordination training focuses on plans, records, schedules, follow-up, communication, reporting, and closeout support, while project manager training includes broader accountability for business cases, budgets, governance decisions, teams, and delivery outcomes.

What records do administrative professionals maintain during project coordination?

Administrative project records commonly include the charter, scope register, stakeholder list, responsibility matrix, schedule, meeting minutes, decision log, action tracker, risk and issue register, status report, change record, and closeout file.

How does a project coordinator track actions and deadlines?

A project coordinator tracks each action with an owner, due date, status, dependency, and escalation route, then reviews open items through a regular follow-up cycle linked to meetings, milestones, and progress reports.

How does project coordination support effective stakeholder communication?

Project coordination supports stakeholder communication by recording information needs, owners, channels, timing, decisions, and follow-up actions so that updates remain consistent, traceable, and connected to project priorities.

Conclusion

Participants take back a Project Coordination Toolkit. It combines scope records, stakeholder plans, schedules, responsibility assignments, action controls, risk and issue logs, status reports, and closeout records. The toolkit helps administrative professionals turn routine coordination into structured project support with clearer ownership, traceable decisions, and timely escalation.

credits: 5 credit per day

Course Mode: full-time

Provider: Agile Leaders Training Center

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Showing 1-20 of 76 events

Location	Dates	Duration	Mode	Price
Porto	Week 46, 2026 9 – 13 November 2026	1 Week	Onsite	€5,700
Singapore	Week 48, 2026 23 – 27 November 2026	1 Week	Onsite	€5,700
London	Week 49, 2026 30 November – 4 December 2026	1 Week	Onsite	€5,700
Addis Ababa	Week 49, 2026 30 November – 4 December 2026	1 Week	Onsite	€4,500
Marbella	Week 50, 2026 13 – 17 December 2026	1 Week	Onsite	€5,700
Cairo	Week 51, 2026 14 – 18 December 2026	1 Week	Onsite	€4,100
Tbilisi	Week 52, 2026 21 – 25 December 2026	1 Week	Onsite	€5,000
Abu Dhabi	Week 52, 2026 21 – 25 December 2026	1 Week	Onsite	€4,700
Manama	Week 52, 2026 27 – 31 December 2026	1 Week	Onsite	€4,700
Seoul	Week 01, 2027 4 – 8 January 2027	1 Week	Onsite	€10,000
Phuket	Week 01, 2027 10 – 14 January 2027	1 Week	Onsite	€6,000
Amman	Week 02, 2027 17 – 21 January 2027	1 Week	Onsite	€4,100
Dubai	Week 03, 2027 18 – 22 January 2027	1 Week	Onsite	€4,500
Accra	Week 03, 2027 24 – 28 January 2027	1 Week	Onsite	€4,100
London	Week 04, 2027 25 – 29 January 2027	1 Week	Onsite	€5,700
Milan	Week 05, 2027 1 – 5 February 2027	1 Week	Onsite	€5,700
Istanbul	Week 06, 2027 8 – 12 February 2027	1 Week	Onsite	€4,500
Berlin	Week 06, 2027 8 – 12 February 2027	1 Week	Onsite	€5,700
Montreux	Week 07, 2027 15 – 19 February 2027	1 Week	Onsite	€7,500
Cairo	Week 09, 2027 1 – 5 March 2027	1 Week	Onsite	€4,100

Frequently asked questions

What does this course cover?

OverviewProject coordination for administrative professionals is a one-week course for executive assistants, office coordinators, and support staff who leave with a Project Coordination Toolkit. Participants use practical planning, stakeholder coordination, project records, risk and issue tracking, progress reporting, and closeout methods to support deliv…

Are training dates available?

Yes. Available dates and destinations are listed in the course dates section on this page.

How can I register?

Choose an available date on this page and complete the registration form, or send a programme enquiry.

Can I download the course brochure?

Yes. Use the brochure download link provided on this page.

Project Coordination for Administrative Professionals Course